Google Drive

This guide offers strategic insights into setting up Google Drive for optimal interaction with Unbody.

Entrypoint — Selecting a Folder

Defining a folder as the entry point for Unbody to begin indexing is crucial. This selection determines the scope of the content to be organized and managed. Given below is the list of supported files.

Supported Files

• Google Doc
• Google Spreadsheets
• Slides
• Images
• PDFs
• Video
• Audio
• Text files

Best Practices

To maximize Google Drive's effectiveness you can follow the practices given below.

• Flattened Folder Structure Example A flattened structure works best for those who prefer simplicity or have fewer files to manage. It allows you for quick access with less navigation. Here's how a flattened structure might look:

  - 2023_Projects_Published
  - 2023_Projects_Drafts
  - 2023_Projects_Highlights
  - 2022_Projects_Published
  - 2022_Projects_Drafts
  - 2022_Projects_Highlights
  In this structure, all the files for a particular category are stored in one folder without subfolders. To find drafts for the year 2023, you can form you query like given below:

{
  query {
    Get {
      GoogleDocs(
          nearText: {
            concept: "Javascript & philosophy",
          }
          where: {
              path: "2023_Projects_Drafts",
              operator: Like,
              valueString: "*"
          }
    ) {
        ...
      }
    }
  }
}

• Hierarchical Folder Organization If you have a more complex collection of files, a nested structure can provide better organization. Here's an example using the published, draft, and highlights context.

  - Projects
    -- 2023
      --- Published
      --- Drafts
      --- Highlights
    -- 2022
      --- Published
      --- Drafts
      --- Highlights

This setup allows you to manage files according to their status and the year. To select all highlights from the year 2023, you can form your query like given below.

• Descriptive and Consistent Naming Conventions You should adopt a clear naming convention for files and folders, excluding spaces, and use underscores or hyphens for separation. For instance,
  • Dates, titles, and version indicators (e.g. 2023-10-31-Project-Proposal-v2).
  • Sequence numbers for versions (e.g. v3).
• Embedding Images in Sheets To add images to Google Sheets,
  1. Upload the image to Google Drive.
  2. Copy the direct link to the image file.
  3. Use =IMAGE("direct_image_url") in Google Sheets to insert the image.
• Effective Collaboration and Moderation
  • Leverage the capabilities of shared drives to collaborate effectively.
  • Implement a clear access hierarchy to control editing privileges and content access, thus ensuring a streamlined moderation process.

Troubleshooting

• Verify that Unbody has the necessary permissions to access Google Drive.
• Check that file paths adhere to the naming conventions and folder structures.
• For issues with content access, ensure that the correct file paths are being queried and that shared settings are appropriately configured.

Limitations